MICs Are on the Way: Medicare Audits at Full Strength in 2010

RandyWiitalacarolSpencervandegriftBBy:  Randy Wiitala, BS, MT (ASCP)
Carol Spencer, BA, RHIA, CCS, CHDA & Barb Vandergrift, RN, BSN, MA


There's a new auditor in town, and its mission is to focus on the Medicaid program - just like recovery audit contractors (RACs) focus on the Medicare program. For more than a year (since April 2008), the Centers for Medicare & Medicaid Services (CMS) gradually has rolled out the Medicaid Integrity Program (MIP), and Medicaid integrity contractors (MICs) already have performed audits at provider sites in select states. Come 2010, the MIP will be fully operational in all states, so providers need to be prepared when their times come.

 

Congress developed the MIP as part of the Deficit Reduction Act of 2005 with an eye toward recovering improper payments made under the $300 billion-a-year Medicaid program.

 

MIP Overview

 

The independent contractors, or MICs, hired by CMS will perform the following tasks as part of the MIP:

 

§  Review provider actions to detect fraud, waste or abuse.

 

§  Audit provider claims.

 

 

§  Identify overpayments.

 

§  Educate providers and state and local employees involved in Medicaid administration on payment integrity.

 

There are three types of MICs. The types and the roles they play are listed below:

 

§  Review of Provider MICs work with CMS to analyze data and identify potential leads for prospective audits.

 

§  Audit MICs perform on-site or "desk" audits of providers' records, depending on what CMS and the review-of-provider MICs identify.

 

§  Education MICs provide educational services to providers and Medicaid employees based on payment issues relevant to their regions. CMS has started awarding contracts in this area.

 

Of these three types of contractors, the one that will be of greatest concern to providers is the audit MICs, which currently include Booz Allen Hamilton, Health Management Systems, Fox & Associates, Health Integrity and IPRO. Although their function parallels that of the RACs, audit MICs differ in a number of important ways.

 

RACs versus MICs

 

In general, MIC audits have fewer statutory checks on record review than do RAC audits. Under Medicare, RACs have a three-year limit on the period for which they can review records. There is no such limit for MICs, which have the legal authority to look as far back as records exist. Note, however, that CMS has adopted a general policy of mirroring the look-back period that each corresponding state employs.

 

Similarly, there is no limit to the number of records that an auditor can request under the MIP, while RAC audits are capped at 200 records. CMS also defers to state policy when it comes to the number of days providers have to produce records under a MIP audit. With a RAC audit, providers have a maximum of 45 days in which to produce records.

 

In summary, providers have a lot less certainty concerning the details of a MIC audit. On the positive side, MICs are not reimbursed on a contingency basis like RACs, which receive compensation based on the number of overpayments they find. MICs simply receive a flat fee for their services.

 

What to Expect

 

Any Medicaid provider can expect an audit, including fee-for-service, institutional or non-institutional providers, plus managed care organizations. This summer, of approximately 500 such audits, 44 percent targeted hospital records, 29 percent targeted long-term care facilities, and 21 percent targeted pharmacies.

 

If a provider receives a notification letter indicating that it has been selected for an audit, it must make records available within an audit MIC's specified time frame; however, providers have the option of appealing to the MIC for an extension. And one fine point - CMS does not reimburse audited facilities for record reproduction or mailing costs.

 

MICs must conduct their audits according to generally accepted standards, but other than that, there appear to be few concrete parameters. Once an audit MIC has concluded its draft report and reached a preliminary conclusion, the next steps follow:

 

§  The MIC sends the draft audit report to the state, then to the provider. The state and the provider have the opportunity to review and comment on the draft report's findings.

§  CMS reviews the draft report and considers state and provider comments in preparing a revised draft report.

§  The state may review the revised draft report and make additional comments.

§  CMS finalizes the audit report, specifies any overpayment, and sends its final report to the state, which collects any overpayment in accordance with its law.

§  Providers may appeal the finding as specified under state law.

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